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Happy Monday MAS Members! We have our virtual PwC Event Today @ 5-6pm (remember to register here if you would like to attend), and we have our KPMG Event Tomorrow @ 5-6pm (Zoom link here). A big thanks to Beta Alpha Psi for being the main point of contact for the events. If you have trouble accessing either event, feel free to reach out to us. Please remember to dress well and come with good questions! We are also hosting a week-long giveaway on our Discord (must be a member of the Discord to participate). Attending the PwC and KPMG events will gain you entries to potentially win the giveaway! Wiley Rein LLP is looking for a Billing Coordinator for their Accounting and Finance department, preferably individuals who have recently graduated with a degree in Accounting or equivalent discipline and/or taking college-level accounting classes with some accounting experience preferred. Please take a look at the job posting at the bottom of this email if you are interested! In other news, we are working on our website. More information about events and job postings will be available on the Build Your Career page. We will also fill out our Calendar soon. Remember you can always reach out to us if you need career advice! We would be happy to work with you one on one. Here are some other upcoming events (remember if you are interested, register as soon as possible if applicable and double-check dates and times):
Event Feb 8th @ 4pm. School of Business Virtual Career Fair Prep Workshop. Zoom: http://bit.ly/CareerFairPrepGMU
Event Feb 8th @ 6pm - Dixon Hughes Goodman LLP - Career opportunities trivia event. Register for Zoom link: https://gmu.joinhandshake.com/events/657027
Event Feb 9 @ 1:00pm-1:45pm - KPMG - The KPMG Internship Experience. Website register: https://events-meetings.kpmg.com/VVNWCH4W4CP More info: https://career.virginia.edu/node/37061
Event Feb 9th @ 4:30pm - 5:30pm - PwC Career Paths & Trivia! Register and More info: https://tinyurl.com/pwcandgmu
Event Feb 10th @ 1:00-2:00 pm EST - (Register by February 8th @ 5pm) - EY's Mindful Leadership in the Modern World. Website register: https://americas2.ey-vx.com/survey/TakeSurvey.asp?PageNumber=1&SurveyID=lJHl66L1564KG2 More info: https://career.virginia.edu/node/36601 Handshake: https://gmu.joinhandshake.com/events/652285
Event Feb 10th @ 2pm - CBIZ - Why Mid-Size Public Accounting? Register Here. More info: https://gmu.joinhandshake.com/events/675626
Event Feb 10th @ 5:00pm - 6:00pm - PwC's Mid-Atlantic Diversity & Inclusion Candid Conversation. Register and More info: https://tinyurl.com/pwcandgmu
Event Feb 10th @ 5:30pm to 7:00pm - KPMG Summer Diversity Leadership Information Session (looking for freshmen or sophomores). Website registration: http://kpmgcampus.avature.net/Spring2021EventReg?tags=chesapeakerisembark More info: https://career.virginia.edu/node/36956 Handshake: https://gmu.joinhandshake.com/events/671460
Event Feb 11th - Wipfli Industry insights panel - Session 1. Register: http://careers-wipfli.icims.com/connect?eventId=10564&shareLink=1 More info: https://www.wipfli.com/careers/virtual-recruiting
Event Feb 11th @ 11:00am-1:00pm - Deloitte Coffee Chats. Handshake: https://gmu.joinhandshake.com/events/670822
Event Feb 11th @ 3:00pm - 4:00pm - PwC Tax - Get to Know Us. Register and More info: https://tinyurl.com/pwcandgmu
Event Feb 12th @ 10am - KPMG - Chesapeake/Federal Information Session https://gmu.joinhandshake.com/events/671457
Event Feb 12th @ 1:00pm-1:45pm - KPMG Careers in Tax at KPMG. Website register: https://events-meetings.kpmg.com/VVNWCH4W4CP More info: https://career.virginia.edu/node/37191
Event Feb 12th @ 3pm - Grant Thornton - Impact Summer Leadership Program – Information Session #2. Handshake: https://gmu.joinhandshake.com/events/649385
Event Feb 15th @ 3pm - KPMG - Together with Equipo KPMG. Handshake: https://gmu.joinhandshake.com/events/669183
Event Feb 15th @ 5:00pm-6:00pm EST - Aronson with Beta Alpha Psi (May need membership) - For Zoom info contact: bap@gmu.edu or David Stubing, DBA, CPA at dstubing@gmu.edu
Event Feb 15th @ 6:30pm-7:30pm - EY - Virtual Panel (UVA, JMU, Mason). Zoom link: https://ey.zoom.us/j/96651272950?pwd=cnIyc3BsdWZsdTlqekkvcGF6bUY2QT09 Passcode: 448886. More info: https://career.virginia.edu/node/37416 Handshake: https://gmu.joinhandshake.com/events/670780
Event Feb 15th @ 6:30pm - Prepare for the Fair Workshop - Spring 2021. Handshake: https://gmu.joinhandshake.com/events/654210
CAREER FAIR (includes 100 employers, including Andersen, Castro & Company, General Dynamics, Kearney & Company, Sikich LLP, Virginia Department of Taxation) Feb 17th @ 12:00pm - 4:00pm EST Feb 18th @12:00pm - 4:00pm EST More info: https://gmu.joinhandshake.com/career_fairs/20976
Event Feb 17th @ 6:00-7:00 pm ET - (Register by February 15th @ 5pm) - EY's Diversity and Inclusion Event: Stand Together. Register: https://americas2.ey-vx.com/survey/TakeSurvey.asp?PageNumber=1&SurveyID=4124m6L36ml6M2&utm_source=activity_mailer&utm_medium=email&utm_campaign=notification_email Handshake: https://app.joinhandshake.com/events/665691
Some deadlines are passing this week too:
Deadline Feb 8th – GMU’s 2021 Emerging Leaders Program. Spend your Friday mornings learning about leadership. Great resume builder! RSVP through Eventbrite here: https://www.eventbrite.com/e/106129889356/. More info here: https://lead.gmu.edu/emergingleaders/
Deadline Feb 8th @ 5:00 PM - Akamai Technologies, Inc. - Finance Intern Remote. Handshake: https://app.joinhandshake.com/jobs/3999546
Deadline Feb 8th @ 11:55 PM - Dixon Hughes Goodman LLP 2022 Internships & 2021 DHG Virtual Leadership Conference. Handshake: https://app.joinhandshake.com/jobs/4028298 More info: http://learngrowgo.com/
Deadline Feb 12th @ 11am - Virginia Beach City VA Public Schools. Audit Intern. Handshake: https://app.joinhandshake.com/jobs/4176249
Deadline Feb 12th @ 3:50pm - Hantzmon Wiebel LLP - Tax Manager. Handshake: https://app.joinhandshake.com/jobs/3948086
Deadline Feb 13th @ 12:10pm - Financial Advisory Systems, PPLC - Accounting Assistant/Admin Assistant. Handshake: https://app.joinhandshake.com/jobs/4332148
Deadline Feb 14th @ 5:55pm - McDonald's Corporation - Global Tax Summer Internship. Handshake: https://app.joinhandshake.com/jobs/4315730
This semester we have decided to seek help from some of our MAS members. We hope to bring on board three members to help with web development and analytics, professional community engagement, and community service. Please send your resumes to eflick@gmu.edu and a few reasons why you believe you would be a good fit for one of the roles. If we find you may be a match, we will send further details for an interview. With this extra help, we hope to enhance MAS and the ability to further each of your experiences as a member. Best, Elisabeth F. President of Mason Accounting Society Accounting B.S. | Class of 2021 E: eflick@gmu.edu
Billing Coordinator
To apply, please visit: https://legalrecruiting.wiley.law/viDesktopEx/viRecruitSelfApply/ReDefault.aspx?FilterREID=14
Any interested candidates may apply via the link, or e-mail their resumes directly to Michelle DaSilva at mdasilva@wiley.law (Pronouns: She, Her, Hers - Human Resources Coordinator).
SUMMARY/OBJECTIVE:
The Billing Coordinator will prepare client invoices on a monthly basis. The Billing Coordinator’s responsibilities will include: acting as a liaison between the billing attorneys (and their assigned administrative assistants) and the accounting department, compiling and distributing monthly prebills, preparing invoices according to the clients outside counsel guidelines, providing quality control checks, mailing and/or transmitting invoices electronically.
When preparing invoices, the Billing Coordinator will be expected to identify and adhere to the clients/attorneys billing instructions, such as, special rates, fee discounts, application of credits, billing deadlines etc. Administrative tasks will include: assisting with preparing standardize reports, working with assigned billing assistants to provide guidance with reports and trouble-shooting billing requests, providing support with the annual rate reports and updating the firm database/electronic billing sites to reflect changes. The Billing Coordinator will also maintain contact with the Billing/Responsible attorneys and administrative assistants regarding the status of invoices, rate increases, and will respond to basic billing and payment history inquiries.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
Assist with monthly distribution of Billing Information Memorandums (Prebills) and other billing reports
Review and edit billing memorandums in response to attorney and secretary requests
Prepare and transmit final invoices
Apply retainer funds as directed by attorney
Process write-offs, in accordance with Firm policies
Transmit e-Bills if invoices are billed electronically
Review and update timekeeper billing rates
Update listing of unpaid invoices on the statements of account that accompany invoices prior to mailing client invoices
Respond to auditor’s requests for back-up
Execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills)
Interact and communicate with attorneys, secretaries, and management and billing staff
Review and verify accuracy of billing and supporting documentation as required
Research and respond to inquiries regarding billing issues and problems
Assist with preparing accruals and A/R reports
Assists with special projects as needed
WORK ENVIRONMENT:
Position operates in a professional office environment which is usually quiet to moderate
Position requires that the employee have the ability to multi-task in a fast-paced work environment
PHYSICAL DEMANDS:
This position is primarily a sedentary position. However, some duties and responsibilities are required which would require the applicant to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
Ability to carry or lift items weighing up to 10 pounds
KNOWLEDGE, SKILLS AND ABILITIES:
The ability to communicate professionally and effectively, both in oral and written form
The ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
Ability to organize work flow and use time efficiently
Ability to demonstrate attention to detail and accuracy
Must maintain confidentiality of work related information and materials
Must establish and maintain effective working relationships in or out of a team environment
Ability to provide responsive and efficient administrative support
Strong leadership and motivational skills
Resourceful problem solving and ability to create and implement effective procedures
Demonstrated proficiency with MS Office Suite and Outlook
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Familiar with industry standard billing procedures and policies
Utilizes computerized billing and receivable applications to perform duties and responsibilities
Operates office equipment including personal computer, copiers, and 10-key calculator
Understands and adopts the organizational structure
Possesses the attitude of collaboration and sharing
Willingness to learn and adopt new methodologies
Flexibility to work overtime on an as-needed basis
EDUCATION AND EXPERIENCE:
College level accounting classes or Accounting Degree
Accounting experience preferred
OTHER DUTIES:
This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.
**Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law. ***This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
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